Visual Basic For Excel Tutorials – If you’re new to Excel VBA or need a refresher, this tutorial is for you. We’ll walk you through the basics of working with VBA code in 20 minutes (or less!). You’ll learn how to write and run VBA code, use the macro recorder, and more! We will give some common examples when working in VBA Excel. So, grab it while we get started! 😉
VBA stands for Visual Basic for Applications. It is a programming language used to automate tasks in Microsoft Office products, including Excel, Word, and Outlook. With VBA Excel, you can write code to automate tasks, create custom functions, and move data between Office programs.
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This programming language was introduced in Excel 5.0 in 1993. It may be hard to believe that the combination of Excel and VBA has been around for almost 30 years. And as you can see, we’re still talking about it today! That said, this language is still popular among spreadsheet users – which is worth considering what it offers, and few other spreadsheet applications can compete with it.
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VBA is important because of all the things it can do, but especially its ability to automate routine, time-consuming tasks is especially useful. Additionally, here are some common uses of VBA in Excel:
If you want to perform these processes without coding, Power Query is one of your best options. However, it’s not always ideal if none of your data sources are supported by Power Query.
In that case, try using third-party integration tools like Coupler.io, a solution for automatically importing data from multiple sources into Excel. You can set a schedule to update your data (hourly, daily, monthly, etc.) to always keep it up to date.
Coupler.io lets you pull data from many other apps and sources, including Pipedrive, time tracking tools like Clockify, and Microsoft Excel. Check out all the available Excel integrations to choose the one you need. So, you can basically automate data flow between your workbooks or merge Excel files using it.
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Before we start programming in Excel VBA, let’s understand some basic terms and how to open the Visual Basic Editor (VBE).
To use VBA in Excel, you first need to open the Visual Basic Editor (VBE) by pressing Alt+F11 on your keyboard.
Alternatively, on the ribbon menu, click the Developer tab, and then click the Visual Basic button. If the Developer tab is not visible, see the section below on how to display the Developer tab in Excel.
The Developer tab is hidden by default in Excel, but you can easily show it if you want to access its features. Here’s a quick guide to doing just that:
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That is all! Now, when you open Excel, you will see the Developer tab listed among the other tabs at the top of the window.
Most of the code people write in VBA are subroutines and subroutines. Therefore, in this class we will mainly learn how to write, edit and perform.
Subroutines and functions are executed in different ways in Excel. Both can be done in a variety of ways, but we will only cover a few.
You can click the Run button on the VBE toolbar or simply press F5 for the same command. Excel runs a subroutine where the cursor is located.
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You can use it in a spreadsheet or call it from another procedure (subroutine or other function procedure).
As an example, let’s see how to execute the ShowCurrentTime function using a spreadsheet formula. To do this, simply type =ShowCurrentTime() in a cell and press Enter. Look at the picture.
Another way to insert code into a VBA module is to record your actions using Excel’s macro recorder. The result is always a subprocess. Therefore, we cannot use this tool as an alternative creation function – the code must be entered manually, writing and editing ourselves.
After recording a macro, you’ll probably be curious to see what the code looks like. You might be wondering where your recorded macros are stored, right? Well, by default they are placed in a module.
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Therefore, to view and edit recorded macros, you first need to launch the VBE by pressing Alt+F11 on your keyboard. After that, double click on the newly created module and locate the code you want to edit.
However, you may agree that the above code is not the best way to assign values to cells. Selects a cell, assigns its value as a formula, and moves to the next cell. We can make the code more compact, readable and flexible using the following code.
In conclusion, Macro Recorder is a great way to get into VBA programming. However, it can sometimes be difficult to understand the recorded macro. The good news is that recorded macros can be customized after creation, giving you more control over what your program does and how it does it!
You can easily add a button to an Excel worksheet and assign a macro to it. A few simple steps can do just that.
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For example, let’s take the ShowHello() subroutine one step further by clicking a button.
This section contains several examples that illustrate common VBA programming concepts. You can use or modify these parts to suit your needs.
Many macros work on each cell in a range or perform selected actions based on the value in each cell. These macros typically include a ForEach-Next loop that processes each cell in a range.
The SUMODDNUMBERS function below shows how to cycle through a range of cells to sum all the odd numbers.
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To use the function, type =SUMODDNUMBERS() in a cell and enter the range of cells in the parameter. Check out the screenshot below:
The following example shows how to use a decision structure using a case statement. Many programmers like the select-case structure over if-then-else because the code looks more readable when you check multiple conditions.
The code asks the user for a value, evaluates it, and displays the result. Evaluates the budget variable and tests three different cases (0-5,000, 5,001-10,000 and above 10,000). When VBA finds a valid case and executes the statements for that specific block, the select-case structure terminates.
It is not always possible to predict the errors that may occur. But if possible, you should trap them to prevent your program from crashing while it’s running.
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Below are three error handling methods in VBA. Each has its advantages and disadvantages, so it is important to choose the one best suited to your needs.
Let’s look at an example. In case of an error, we add the GoTo [tag] error handling method to the previous ShowBudgetText sub. This will trap any runtime errors and display the error in a warning message box.
Learning any new programming language can be difficult at first, but we hope this article has given you a good start in learning Excel VBA.
In this final section, we’ve included five important tips to help you on your language learning journey:
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In this tutorial, you will learn how to write code in an Excel spreadsheet using VBA and Visual Basic.
Objects: Excel is object-oriented, meaning everything is an object – an Excel window, a workbook, a worksheet, a chart, a cell. VBA allows users to manipulate and perform actions with objects in Excel.
If you have no experience with object-oriented programming and this is a new concept, take a second to understand this!
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Sequences: A snippet of VBA code that performs a function, written in the Visual Basic Editor. This is also sometimes called a macro (more on macros below). There are two types of processes:
Macros: If you’ve spent any time learning more advanced features of Excel, you’ve probably come across the concept of a “macro”. Excel users can record macros containing user commands/keys/clicks and play them back at lightning speed to perform repetitive tasks. Recorded macros generate VBA code, which you can examine. It’s a lot of fun to record a simple macro and then look at the VBA code.
Note that sometimes it can be easier and faster to record a macro than to manually code a VBA procedure.
For example, you might work in project management. Once a week, you should convert the raw report exported from your project management system into a clean, well-formatted management report. You need to put the names of projects that went over budget in bold red. You can record format changes as a macro and run the changes whenever you need.
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